Administrative Assistant

The Administrative Assistant performs a variety of administrative, secretarial and related functions for the Director of Plant Operations as per directed.

Etobicoke

What are we looking for?

The Administrative Assistant performs a variety of administrative, secretarial and related functions for the Director of Plant Operations as per directed.

What would you be doing?

  • Perform administrative tasks; including preparation, research, review & oversee projects assigned
  • Coordinate special events, workshops; meetings and schedules.
  • Prepare and compose documents, summaries and reports as required and requested.
  • Prepare draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Director of Plant Operations on followed-up action items.
  • Prepare/process documents and handle issues of a confidential/sensitive nature.
  • Assists in the preparation of briefs, presentation/meeting materials.
  • Maintenance of departmental administrative systems, issues and initiatives.
  • Monitor and review the Director’s scheduled agendas, flagging items of departmental impact and identify these issues and initiate responses at his direction.
  • Provide follow-up to assignments given to management staff; provide status reports to the Director.
  • Monitor/maintain, purchasing records, invoices and items requiring Director’s signature.
  • Arrange business travel including conference registration, accommodation and ticket scheduling for the Director and review accuracy of expense claims on behalf of the Director.
  • Operate computers utilizing and manipulating a variety of software packages to produce reports as required.
  • Order/maintain and oversees purchases regarding the inventory of office equipment/supplies and liaise with external parties at the direction of the Director.
  • Other tasks as assigned.

What skills and qualifications do you need?

  • Considerable experience in providing administrative assistance to management handling a broad range of administrative matters.
  • Experience utilizing a variety of software packages, e.g. Word, Access, PowerPoint, Outlook, Excel and various presentation and report systems.
  • Experience in preparing and reformatting complex reports, correspondence and documents for management staff.
  • Experience taking minutes at meetings and handling confidential documents and reports in a tactful and confidential manner.
  • Experience with filing systems and the management of large volumes of information both hard copy and electronic.
  • The individual will work in the office space within the Warehouse/Production facility.
  • The individual may occasionally travel to multiple facilities as necessary to carry out projects. Flexibility is a must.

Still interested?

Kindly send us your resume to hr2@deciem.com. We really appreciate your effort in applying to this position. However, only those candidates who have been shortlisted for interviews will be contacted.

By emailing us your resume you agree to accept the Job Applicant policy that can be found here.

And the serious stuff:

DECIEM is an equal opportunity employer. We prohibit discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.
The Abnormal Beauty Company